It’s rolling out in phases, beginning in April 2026, but whether or not you need to start complying with the MTD rules depends on your qualifying income.

In this article, we’ll go through the key changes and also explain how you can best prepare yourself for the switch to MTD.

What is MTD IT?

Making Tax Digital for Income Tax (MTD IT) is HMRC’s plan to replace the Self Assessment with a new digital reporting system. It’s being rolled out gradually, starting with sole traders and landlords who earn income from self-employment.

What will change?

In short, the arrival of MTD IT means instead of submitting a Self Assessment tax return, those that qualify will need to record their Income Tax records digitally and submit quarterly updates to HMRC via approved software.

You must also submit an MTD Income Tax Return (called a ‘Final Declaration’) once your tax year is complete.

What counts as qualifying income?

MTD IT applies to any sole trader and property income you report in the previous year’s Self Assessment Tax Return. Remember, ‘qualifying income’ refers to your gross turnover (total money in before expenses), not your net take-home profit.

Your Return may also include income from other sources (e.g. dividends, wages from traditional employment, or your share of a partnership’s profits), but HMRC won’t count this towards your qualifying income.

Does MTD affect freelancers?

As a freelancer, you earn self-employed income and fall into the category of sole trader, so these changes will apply to you.

When exactly you need to start complying depends on your income level, with the new system rolling out gradually over time.

For example, if your qualifying income from freelancing and/or property is over:

• £50,000 in the 2024/25 tax year; from April 2026
• £30,000 in 2025/26; from April 2027
• £20,000 in 2026/27; from April 2028

If your turnover is more than £50,000, it could be worth considering operating through a limited company for tax-efficiency.

That would mean completing a Company Tax return and paying Corporation Tax instead – but ask an accountant first to weigh the pros and cons.

What happens if you don’t pay?

There are penalties for non-compliance, with HMRC using a points-based system based based on a percentage of your earnings for this and late payment penalties.

As MTD IT is still in the early stages, penalties are not currently being issued if you’re late submitting a quarterly update, but they will start being issued after the 2026/27 tax year.

After this, missing a deadline to submit a quarterly update will earn you a point, and you’ll receive a penalty of £200 if you receive four points.

Your MTD Income Tax Return is due annually, and missing the deadline earns you a point.

With this, though, a £200 penalty is applied if you receive just two points.

How do I comply with MTD?

The MTD IT rules talk about keeping ‘digital’ records, which means you’ll need to start recording your income and expenses using MTD-compliant software.

Once you have the software, you’ll:

• Create digital records for all your business transactions
• Send quarterly updates – due one calendar month and 7 days after the end of each quarter
• Submit a Final Declaration (which will include all of your other income too, not just your self-employment/property income – so it replaces the current Self Assessment)

Is anyone exempt?

You can apply for an exemption against using MTD IT if it’s simply not practical for you to keep and submit digital records – for example, due to age, disability, or religious beliefs.

You won’t need to comply at all if:

• Your qualifying income is below £20,000
• You’re a non-resident company, trust, or estate
• You don’t have a UK National Insurance number

Preparing yourself for MTD

So, you need to start complying.

Even if you don’t just yet, getting started with digital record keeping now will make your life a whole lot easier down the line – and if MTD IT is on the horizon for you, there’s no harm in getting ahead of it.

Thankfully, there are a number of steps you can take to help get yourself ready.

Get software

The first thing you’ll want to do is look for online accounting software that’s fully compliant with Making Tax Digital.

Ideally it will meet the requirement for digital bookkeeping and be able submit your quarterly updates and final declaration directly to HMRC. Not all software will do both, so you might need additional bridging software to connect your digital records to HMRC unless the connection is already available!

Do some research and try to find bookkeeping software that’s right for you, based on your own needs and preferences.

Remember: the simpler the better.

Align your reporting periods

Your quarterly updates will align with the standard tax year quarters. Fortunately, under recent tax rule changes, your accounting software will automatically handle this timing for you, so you do not need to worry about changing your business year-end dates.

Plan ahead

Now, if you are someone who doesn’t yet need to follow the MTD rules, you can actually choose to opt in early – and if you’re going to start digitising your records anyway, then this makes a lot of sense.

If you do sign up early, you must obviously make sure you’re following the rules and meeting the various deadlines throughout the year.

It might not be mandatory for you yet, but getting everything in place early is the smart way to go.

You could also speak to an accountant, who will simplify the whole process and ensure you’re operating in the most tax-efficient way possible.

They may even be able to recommend MTD-compliant bookkeeping software.

 
Head over to our information hub for more guides, news and advice on navigating life as a professional freelancer, from finance to tech and more.

The post When Will MTD Affect Freelancers? appeared first on Freelancer News.

While having a specialism can help you stand out and command higher rates, starting out as a generalist gives you the flexibility to explore different types of work, discover what you enjoy, and build a broader client base.

This article looks at the pros and cons of both approaches to help you decide what’s right for you.

What is a freelance niche?

A freelance niche is basically your go-to area of expertise – the thing you’re known for and that people start to link with your name.

If you imagine yourself as a kind of brand, then your niche is the unique product or service which you offer.

For example, rather than being a web designer and developer, you might specialise in building e-commerce websites for independent fashion brands.

With this in mind, it’s important to pick the right niche, as this will determine how you’re thought of, essentially becoming your whole identity as a freelancer.

Examples of freelance niches

Some common examples include:

• Content writer specialising in finance
• Video editor for music videos
• Graphic designer (creating visual content like social media graphics, infographics, logos, etc.)
• Virtual assistant (e.g. email management, travel booking)
• AI specialist/prompter (using AI tools to assist in content generation and workflow)
• Social media manager/assistant (managing Instagram, TikTok, or LinkedIn for brands/companies)

Why choose a niche?

For starters, it gives you a way to stand out in an increasingly competitive marketplace, so you can optimise your marketing knowing exactly who to pitch when the time comes.

You essentially pick a lane and fully lean into it, so that you become people’s go-to for that particular thing.

It’s not about limiting yourself, but taking on a unique identity, and the biggest reason you want to do this is because people will remember you as the expert.

There’s also the fact that hiring a perceived expert to carry out a task is obviously a lower risk than hiring a generalist freelancer who might only have a working knowledge of your chosen field.

Let’s say you needed a logo designed; would you hire a general marketing freelancer who does a bit of everything, or a designer?

All in all, specialising helps you build a reputation as the go-to expert in your field.

Do freelancers with specific niches earn more?

Here we are – the million-dollar question. So, what’s the answer?

Well, picking a niche enables you to start building your personal brand, so you have something to actually base it on.

This in turn allows you to start charging more, as it’s generally accepted that freelancers who specialise are able to offer services which are more bespoke, and therefore more valuable.

But, it can be argued that a generalist freelancer has access to more opportunities overall, which (in theory) equals more work in the long run.

For example, those who’ve enlisted your services may refer you to others – something which isn’t quite as easy if you’ve chosen to put yourself in a box.

We also live in an ever-changing technological world, so it might not be the best idea to lock yourself into one thing.

A more general freelancer is naturally better positioned to adapt to their changing environment, and because of this, generalisation should provide them with a greater sense of security than focusing on just one area.

Still, it’s important to remember that generalists may sometimes be overlooked in favour of freelancers who are perceived as being more qualified. It all goes back into the classic question all freelancers have around how much they should charge!

Does every freelancer need a niche?

Not necessarily, no. As we’ve established, it’s perfectly possible to survive – and even thrive – as a generalist whose main selling point is that you offer a wide range of services.

Another thing to consider is that working as a generalist gives you the chance to sample lots of different areas, meaning you can discover what it is you really enjoy doing.

This could then lead to you choosing to specialise at some point down the line, once you know what your thing is.

As a generalist, you also have the freedom to be more selective about the projects you want to work on, as well as the people you want to work with.

The key is to find what works best for you. If you’re passionate about a particular topic, turning it into your niche makes a lot of sense. If not, then being more flexible has its own advantages.

Ultimately, though, whether you decide to go with a niche or not, you need to be able to articulate some kind of unique selling point in order to attract clients.

As clichéd as it may sound, just try and be yourself, as authenticity may in fact be the golden ticket you’re looking for.

 
Head over to our information hub for more guides, news and advice on navigating life as a professional freelancer, from finance to tech and more.

The post Is It Ok to Start Freelancing Without a Niche? appeared first on Freelancer News.

While this can mean greater financial security and freedom, it can also bring additional administrative headaches when it comes to taxes.

According to Lauren Harvey, Accounts Manager at The Accountancy Partnership, an expert in accounting and tax for freelancers, she sees many make life harder for themselves when it comes to tax.

“Freelancers in all sectors, whether this be the creative industries or sports, are wearing many hats; one day hosting a workshop, the next day travelling to a client meeting and then the next settling down to take care of the admin.

However, HMRC doesn’t care how many income streams you have; all they care about is that you declare them properly and on time.”

Lauren discusses five of the most common mistakes she sees from freelancers juggling different income streams.

1. Not tracking every penny

When you’re juggling multiple income streams, the most important habit to get into is to record every single payment you receive, no matter how small it is.

HMRC requires you to declare all taxable income, even if it’s just a couple of pounds. It’s often the ‘little bits on the side’ that freelancers forget about, but these are the ones likely to cause the most problems if they’re missed off a tax return.

Make sure you can identify which business or income stream a transaction belongs to for your own reporting and understanding, but it’s crucial to make sure you include everything when you’re supposed to!

2. Understand what HMRC expects

If the total amount you earn from self-employment or other miscellaneous activities is more than £1,000 in a tax year, you’ll need to tell HMRC about it using a tax return, even if you’re also in full-time employment and taxed through PAYE on earnings from your employer.

HMRC doesn’t separate your additional freelance income from your main job, so you’ll need to include everything on your tax return although you won’t pay tax on the same money twice!

3. Claim allowable expenses properly

When you have more than one income stream, it’s easy to blur the lines on what expenses you can and can’t claim back against tax. However, each stream may have its own distinct set of allowable expenses. If you don’t record these clearly for HMRC, then you could miss out on some vital savings or even raise red flags (businesses without any expenses at all may be unusual!).

The golden rule is to keep every receipt and invoice, however small. Many freelancers find it helpful to use digital bookkeeping apps where receipts can be photographed and uploaded straight away. This avoids the classic ‘shoebox of crumpled receipts’ in January and makes it far easier to evidence claims if HMRC ever checks.

It’s also absolutely crucial to make sure that you don’t claim the same expenses twice if they relate to multiple income streams.

4. Budget for taxes throughout the year

Many people forget that tax is a thing until the Self Assessment tax deadline comes, and they think they have more income than they do. Multiple income streams can make it harder to estimate how much you’ll owe by January, so a simple solution is to set aside 20-30% of your income as you earn it into a separate pot. This way, you’re not caught short at payment deadlines, and anything that’s left over is a little bonus!

5. Consider professional support

HMRC don’t always make things easy, and when your income comes from more than one source, the calculations can get quite complex. Having your own accountant can ensure you’re compliant, as well as reducing the stress that comes with having to do your own accounts.

They’re also great at helping you find additional tax reliefs you might be able to claim, so they might well help you save more than the amount it costs to hire one!

 
Head over to our information hub for more guides, news and advice on navigating life as a professional freelancer, from finance to tech and more.

The post FIVE Tips for Freelancers Juggling Multiple Incomes, by a Tax Expert appeared first on Freelancer News.

Our smartphones (and other devices) are now our calendars, online banks, health trackers, nutrition guides, maps, the key to instant communication with contacts all around the world, and so much more.

Professionally, apps can drive productivity, boost organisation, automate some of your most arduous tasks and help you set up and maintain robust processes and systems.

That’s why, as a freelancer, staying up to date with the latest apps is such an effective way to stay on your A-game and make your life a whole lot easier, faster, smarter and sometimes, even cheaper.

The apps every freelancer needs in 2025 (and beyond)

The world of apps is fast-paced and quick-changing with a seemingly endless list of options. So, figure out where you would most benefit from some app-based support and focus your efforts there.

We share 10 of the best apps for freelancers in 2025, broken down into five key categories:

• Finding freelance work
• Project management
• Design and creation tools
• Social media
• Bookkeeping and accounting

So, let’s get stuck in!

Finding freelance work

Finding freelance work is no mean feat, especially when you’re also trying to focus on the active briefs and clients you already have. Apps can make sourcing and securing work far less daunting and time-consuming.

Two of the most popular apps to help find freelance work are Upwork and Fiverr.

Upwork

One of the most professional and reputable platforms for finding freelance work, the Upwork app is a must. You can search for jobs, send files and communicate with clients on the go, whenever, wherever.

Fiverr

Promote your services, set your prices, and compete against other freelancers. Build up positive reviews and remember to price yourself competitively but not too cheaply. Great for quick turnaround tasks – but watch out for spammy listings.

Project management apps for freelancers

As a freelancer, you’re almost always juggling a number of different projects, clients and deadlines at a time. Centralising it all into one place using a project management tool is a brilliant way to keep on top of everything, plan your capacity, manage expectations and avoid burnout.

Two go-to project management apps (for good reason) are Trello and Monday.com. As a freelancer or ‘solopreneur’, you might prefer the simplicity of Trello. If you’re interested in built-in budgeting, invoicing and marketing tools too, monday.com should tick all your boxes.

Other great options include Asana and ClickUp (which can even be added to Chrome, Alexa and Google Home).

Trello

Organise all your tasks visually into different boards and use the customisable Kanban workflow to easily manage multiple projects and deadlines.

If you’re working in a team, invite others to your Trello boards and assign tasks with the click of a button. View tasks and projects by calendar or category, depending on how you’re working.

Monday.com

This comprehensive project management platform and productivity app makes managing tasks and organising collaboration at scale a total breeze. Integrate your widgets and other favourite tools to streamline your entire workflow.

Design and creation tools

If you require creative design tools, but you don’t need the full-on power of Adobe, then Canva and Figma might be a useful starting point.

Canva

This app gives you access to millions of high-quality photos, icons, illustrations and templates so you can create things like social media images, business cards, decks, portfolios and advertising assets from your mobile.

Canva is a beginner-friendly alternative to more specialist (and costly) tools like Adobe Illustrator.

Figma

This is a fantastic collaborative tool that enables designers to co-work with clients and peers (such as copywriters and developers) to create, collect feedback and test designs in one platform. It’s a super-efficient way to share work, gather feedback and implement changes.

When it comes to copy and content, check out Grammarly to save valuable time and keep your spelling and grammar in check.

Social media

Social media can be an invaluable tool for getting your name out there, building your audience and sharing your content far and wide.

However, to get the most out of your social media channels, they require investment of time and effort, which can be significantly optimised with a scheduling and management app. Two of the most popular right now are Hootsuite and Loomly.

Hootsuite

Download the Hootsuite app to draft, schedule, and publish social media content across all of your platforms from one dashboard. You can also engage with your audience and access performance analytics directly from the app, without having to log in to separate social media accounts.

Loomly

This other popular social media management platform has recently launched a brand-new mobile app. Once all your social media accounts are connected, you can then create, optimise, schedule and analyse performance of your social media content all in one place.

The main difference between Hootsuite and Loomly is that Hootsuite has great social listening capabilities. This means you can monitor when people are talking about your chosen keywords online and what they’re saying. Loomly doesn’t yet offer this functionality.

Bookkeeping, accounting and invoicing

Keeping your accounts up to date and staying on top of invoices is critical for success as a freelancer. Doing so will help you run as tax-efficiently as possible and reduce instances of late payments to protect your cash flow.

That said, recording things like transactions and invoices and uploading expenses can feel daunting and downright painful at times. Choosing good bookkeeping software that suits your needs will make the whole thing feel easier and more efficient.

Quickbooks

The Quickbooks accounting app is one of the most popular of its kind, especially as it has a plan exclusively for self-employed freelancers. Having an app like this on your mobile, while you’re out and about, makes it quicker and easier to track miles and record transactions as and when they happen.

Pandle

This is a free accounting app that is also a bookkeeping software and invoicing platform. Manage customer and supplier invoicing, upload receipts, view reports and complete banking straight from your mobile.

The best thing about Pandle is that all the cloud-based tools are all designed “with real people in mind”, making it perfect for small business owners and freelancers just like you.

Both accounting apps have a long list of features designed to support the financial growth and stability of your freelance business.

Done here? Find more expert advice and resources in our freelancer information hub.

The post Best Apps for Freelancers – Updated for 2026 appeared first on Freelancer News.

Fear not, though, as business management platform Tide has published its latest Global Freelancer Report, revealing the freelance roles that are most in demand in the UK and around the world.

We’ll look at some of the top ones to give you an idea of which areas to focus on going into 2026, and we’ll also touch on the issue of freelancing abroad, which can have major implications for how you pay tax.

Let’s jump in.

Most in-demand freelance roles in the UK

According to the report, the top freelance role in the UK is that of SEO (search engine optimisation) specialist, which is all about leveraging digital analytics to boost a company’s online presence. It also helps to have a bit of marketing know-how.

Other roles on the list include graphic/web designer, copywriter, and accountant, with there being a clear emphasis on web-based skills.

Most in-demand freelance roles globally

While there is some overlap between the two lists, SEO specialist doesn’t take the top spot globally.

Rather, the report indicates that self-employed filmmakers are actually the most sought-after freelancers around the globe, and this is really no surprise when you consider just how ubiquitous video content is in today’s digital world.

Also on the global list are SEO specialist, graphic designer, copywriter, and photographer.

Can I freelance abroad?

This is a good question, and one you’ve no doubt asked yourself if you’re a freelance professional. After all, one of the big attractions of freelancing is the freedom to decide your own schedule, as well as where and when you work.

George Schmidt, UK/Europe CEO at Tide, describes freelancing as the “natural next step for many people that have worked in an industry for an extended period of time,” noting “the flexibility to fit it in around your life”.

When it comes to freelancing abroad, however, the reality isn’t quite as simple as you might think, or hope! For example, if you’re considered a UK tax resident, you most likely need to pay tax on all your income – even if some of it comes from a foreign client.

Living and working in a different country

What if you’re also based overseas, living and working in a different country? Well, this is where things get really complicated, as things like tax residency and double taxation agreements come into play.

These sort of arrangements basically ensure you don’t pay tax on the same income twice, but you’ll normally need to check for any agreements in place between the countries in question.

The good thing is you don’t have to go it alone. A qualified accountant can walk you through the whole process and make sure you’re operating in the most tax-efficient way possible.

Recording international income

Good record keeping will help you stay on track of what income was earned where. It can make a huge difference to your tax bill. The best way to keep good records is by using online bookkeeping software.

What freelance roles are on the up?

Currently, the fastest growing freelance profession is web analytics specialist, followed closely by content marketer.

As is evident from Tide’s findings, the fact that AI is being relied upon more and more doesn’t mean there aren’t still jobs available for freelancers in certain areas.

It’s simply about knowing where to look (and what to focus on). While there are many good arguments for specialising as a freelancer, meaning you home in on one specific niche, it also pays to stay more generalised as this gives you access to a greater number of opportunities.

A more general freelancer is able to stay nimble and adapt to their changing environment, and right now there appears to be a growing demand in the digital space, with web analytics, SEO and the like all becoming increasingly important to different kinds of companies. It all depends on your needs and skills!

Head over to our information hub for more guides, news and advice on navigating life as a professional freelancer, from finance to tech and more.

The post What Freelance Roles Are in Highest Demand? appeared first on Freelancer News.

Before you know it, you’re folding and ironing, and your work is no closer to getting finished.

Relatable?

Procrastination is something everyone deals with, as we convince ourselves we still have plenty of time left – until we don’t.

Thankfully, there are ways to avoid the mad scramble before a deadline, but it starts with you holding yourself accountable and being willing to make a change.

Here are five things you can try.

Set your own deadlines

You might not always get a say when a piece of work is due, but you can still try and negotiate if what’s being asked is unreasonable or unrealistic.

Work backwards from when the client needs the work and determine whether or not it’s actually doable based on your own habits.

If you reach the conclusion that it can’t be done, then say so – or at least ask for a higher pay rate to make up for any potential overtime.

You obviously want to try and be as accommodating as possible, but it still has to be worth your while at the end of the day.

If you’re pitching for work, be sure to pitch deadlines as well. This allows you to space them out according to your schedule (and ultimately work on your terms).

Don’t forget to give yourself a bit of a buffer for potential delays!

Manage your time

Perhaps the most obvious way to improve your overall productivity is by breaking large projects up into more manageable (or “bitesize”) chunks, which you can then tackle one at a time.

Another strategy is to plan your schedule on a weekly basis, as this leaves room for the odd off day where you don’t get a whole lot done for whatever reason. Days like this are perfectly normal every now and then; you just need to account for them.

Establish a method

First of all, you’ll want to decide how many hours you’d like to work in a given day.

It’s worth noting that some people are more productive at certain times, so pay attention to your own habits.

Not having set work hours means you could be working at all hours without realising it!

For example, you might find yourself trying to finish something late at night because you didn’t get it boxed off during the day.

If this works for you, then great, but it’s all about planning work around what’s sustainable long-term.

You might consider implementing something like the Pomodoro method, which involves 25 minutes of focus with a 5-minute break. Whatever method you ultimately choose, hold yourself accountable to it.

Communicate with your client

Communication is key. If you think you might need to move the deadline, just ask politely.

That’s not to say you should move a deadline for the sake of it, but your client is human too. They’ll most likely understand if you have a legitimate reason. Just try to avoid leaving them in the lurch!

More generally, you can also ask for further clarification if you’re unsure about what they’re asking of you.

Block out the noise

We all know there’s no better way to waste a couple of hours than by going down a YouTube rabbit hole, so don’t tempt yourself and close all non-work-related tabs.

For some people this will also mean you go dark during your most productive hours of the day, although some freelancers will need to balance this with the need for good client communications.

This might mean turning off your phone and silencing your emails.

If you’re not totally comfortable with this, you could consider using a filter for urgent communications such as from family members, or create dedicated work comms channels which you can silence as needed.

It’s not just about setting boundaries between work and life; it’s about giving your full focus to the task at hand and not getting distracted.

This is likely to result in higher quality work, thus increasing the likelihood of you receiving more work in the future.

Head over to our information hub for more guides, news and advice on navigating life as a professional freelancer, from finance to tech and more.

The post A Freelancer’s Guide to Handing Projects in on Time appeared first on Freelancer News.

Some take a percentage of your earnings per project – Fiverr charges 20%, for example, while Upwork’s fee ranges from 0% to 15% – while others offer free sign-up with optional paid membership tiers.

This article breaks down how the fees work on some of the most popular platforms, and what you need to know before signing up.

What is a freelance job site?

Quite simply, it’s a platform that helps you find freelance projects and jobs, and connect with clients.

There are a couple of different types, and which you go with is really a matter of personal preference. Like all decisions, it’s usually best to consider your specific needs against what’s available.

For example, there are freelance bidding platforms where clients list jobs and freelancers submit their quotes for the work. There are also sites like Lemon.io which completely flip the script by listing freelancers and encouraging potential clients to enlist their services.

How can freelance job sites help me find work?

There are some freelance job sites that target specific industries, while others take a more general approach and cast the net wide.

Either way, the good ones streamline the usually painstaking process of sourcing and securing work by getting freelancers in front of people looking to outsource work. The client will normally need to provide some sort of brief for the work they have in mind. Lots of freelancing platforms will have mandatory fields for things like whether this is an ad-hoc project or an ongoing contract, for example.

Once you find the right one for your needs, a freelance job site can be an invaluable resource, enabling you to expand your network and build your reputation in whatever industry you’re a part of. Especially if you’re just starting out!

Freelance job site fees

Let’s examine a few real-world examples of common freelancing platforms and typical fees they charge.

Upwork

• Freelancer Service Fee ranges from 0% to 15% per contract
• Set based on factors that help support a balanced and competitive environment across different types of work
• A fixed fee, meaning it won’t change once your contract begins

Fiverr

• No subscription required
• Charges a 20% service fee on everything you earn through their online marketplace
• Automatically assessed at the time a client’s payment is paid out to you

Guru

• Signing up for an account is free for both freelancers and clients
• Charges a service fee based on a freelancer’s earnings from each project completed, typically between 5% to 9%
• Freelancers can choose from different membership plans, offering various benefits like reduced fees per project, or increased visibility on the platform

Are freelance job site fees tax deductible?

If you’re subscribed to any of these sites and pay a membership fee or have fees deducted from your earnings, you can usually deduct this as an allowable expense.

An allowable expense is something which relates wholly and exclusively to your business, and a platform fee for finding work would absolutely fall into this category.

Am I still self-employed if I use freelance job sites?

Yes! Using a platform to find work doesn’t change your employment status unless you start working as someone’s employee. This means you need to register for Self Assessment if you haven’t already, and submit tax returns so you pay the right amount of Income Tax and National Insurance.

If you’re not totally clear on how to go about this (or just feel unsure about it), a qualified accountant can break everything down and walk you through the process.

What if a client doesn’t pay?

The response to this can vary from platform to platform, but most freelance job sites have at least some kind of protocol in place for when a client stops paying (or even replying).

With Upwork, for example, logged hours that meet the requirements for Hourly Payment Protection will still be invoiced and paid to you by the platform through the usual weekly cycle – even if your client doesn’t respond or fails to pay.

Fixed-price projects are a little different, with you needing to complete your current ‘milestone’ before ending the contract. If you don’t, you risk losing access to any project funds that might be set aside.

Head over to our information hub for more guides, news and advice on navigating life as a professional freelancer, from finance to tech and more.

The post Do Freelance Job Sites Charge a Fee? appeared first on Freelancer News.

In this article we’ll go over what you can claim for, and how to work out your mileage expenses.

How much is the mileage allowance for freelancers?

Freelance sole traders can claim a mileage allowance based on what type of vehicle they use for the journey.

The flat rate for mileage is set by the government:

• Cars and vans in the 2025/26 tax year: 45p for the first 10,000 miles and then 25p for any miles beyond that
• Cars and vans in the 2026/27 tax year: 55p for the first 10,000 miles and then 25p for any miles beyond that
• Electric cars and vans: 45p for any number of miles
• Motorcycles: 24p for any number of miles
• Bikes: 20p for any number of miles

It’s also worth noting that if you employ anybody under your own company and you’re travelling with them, you can add on an additional 5p per mile, per passenger.

This method of claiming the mileage allowance is also known as the flat rate or simplified expenses method, because it’s designed to make it easier for freelancers to work out their claim – but you can’t use simplified expenses if:

• You’re a company director travelling on company business (instead, your company will reimburse you for the expense using the mileage rates, and then claim the cost of repaying you on its Company Tax Return)
• You’re using a vehicle designed for commercial use, like a taxi or a dual control driving instructor car.
• You’ve already claimed capital allowances for the vehicle or included it as an expense

So, what happens if you’re not eligible to claim your mileage using simplified expenses, or your costs are higher than the flat rate would allow you to get back? There is another option available to you.

Claiming your actual vehicle expenses

The direct cost (also known as actual expenses) method allows you to claim the exact cost of using your own vehicle for business travel. It can be useful if you’re not able to use simplified expenses, or if the flat rate amount isn’t enough to cover the cost of your trip.

This method requires you to be far more specific because you will need to calculate, as a percentage, how much of your motoring costs were directly related to business purposes.

Once you know this percentage, you can then claim that portion of all motoring and vehicle costs incurred, which can help save you more money than if you were to just apply flat mileage rates.

Actual expensing also calls for more meticulous bookkeeping and accounting because you will need to keep a record of things like fuel receipts, vehicle repairs, servicing, breakdown cover, parking, etc.

What trips can I claim travel expenses for?

You can claim the mileage allowance (or your actual costs) for journeys where you’re:

• Travelling from one work location to another (e.g. office to office, project site to project site, etc.)
• Travelling from a temporary business-related location such as a client’s premises or an event venue. This has to be somewhere you spend less than 40% of your time or somewhere you don’t expect to visit for more than 24 months to qualify as ‘temporary’.

The main thing to remember is that you can only claim allowances for trips or vehicle usage that is 100%, exclusively for business-related purposes. Anything personal-related will need to be discounted from your allowable expenses.

There are some scenarios in which mileage allowance won’t be applicable, and you won’t be able to claim any compensation for this type of journey, whether that’s the full journey or part of a longer journey. We’ll give you a few examples below.

Example scenario 1

You are asked to travel 30 miles to attend a meeting at a client’s office. In this case, you can claim mileage allowance on the whole journey (all 30 miles) because it was exclusively for business purposes.

Example scenario 2

You are asked to travel 30 miles to attend a meeting at a client’s office. However, on the way, you decide to take a 5-mile detour to run some personal errands while you’re on the road.

In this case, you can claim for the 30 miles required for business-related travel but the 5 miles at the start of the journey will need to be discounted.

You travelled 35 miles, but only 30 were for business, so the mileage allowance will only apply to this portion of the trip.

Example scenario 3

You decide to drive to The Lake District to spend a bank holiday weekend exploring. You cannot claim any mileage allowance for this trip because no portion of the journey is business-related. These are all personal miles.

How to record and claim mileage allowance

You should record the start and end point of every journey, the date on which it took place, and what method of travel you used. It’s up to you how you keep these records, as long as they’re complete, accurate, and clear!

There are different types of mileage tracking software and apps which might help, and some bookkeeping apps even include mileage tracking features – such as Pandle.

You can then claim your mileage expenses through your Self Assessment tax return, along with any other costs, by deducting your claim from the total income you make, so you only pay tax on the profits left over.

Even if you only travel occasionally for business purposes, it’s still worth calculating, recording and claiming mileage allowance because every little helps towards keeping your tax bill down.

Find even more advice and guidance for freelancers in our info hub!

The post Can Freelancers Claim Mileage? appeared first on Freelancer News.

That’s a nice (and perfectly sensible) idea in theory, but what if it means branching out into areas so varied you end up running multiple freelance businesses, rather than extending your existing service? In which case, how on earth are you supposed to promote all of them at the same time?

It’s a question we regularly encounter, so in this article we share our favourite tips for promoting multiple freelance businesses at once.

Can I have more than one business?

Absolutely. Whether you operate multiple limited companies or as a sole trader, there aren’t any restrictions on the number of businesses you can set up or be involved in.

Just bear in mind that being a sole trader means you operate as an individual, so there’s no legal distinction between you and your sole trader business(es). You’ll still submit one single Self Assessment tax return, but you’ll need to include separate sections for your various businesses.

If you need to use MTD Income Tax then you’ll still only submit one single tax return, but each business will need its own quarterly update. For instance, if you have two sole trader businesses, you’ll submit eight quarterly updates!

How do I separate my businesses for marketing?

When it comes to actually promoting your different businesses, you’ll want to have an overall plan of some kind. Things can get very confusing for both you and your clients otherwise.

Branding

Your branding is the way you create an obvious consistent identity for your business. If you run multiple businesses then you could try to make each as different and unique as possible. Or, in other words, find a way to distinguish them from one another.

Conversely, you can focus on developing a cohesive brand identity that encompasses everything, with this making it a lot easier to promote yourself and your services. In a sense, you’ll just be promoting one business which offers different services.

This might not be useful if they’re in wildly different industries, but if they’re related then it might even allow you to use the brand loyalty from an existing business to attract customers to a new one.

Finding a way to organically link different businesses is no mean feat, which is why it’s imperative that you focus on what you’re passionate about. This way, you become the brand.

Platform strategy

If you do decide to keep your businesses as separate entities, one strategy is to make use of different social media platforms or networks.

For example, you could keep LinkedIn reserved for your primary business and promote your other endeavours on Instagram or TikTok.

Alternatively, it is possible to create two or more company pages on LinkedIn if that’s your preferred networking site (you just can’t create more than one personal profile). The only real downside is that company pages aren’t the best in terms of engagement, likely because they tend to lack personality.

The important thing is to target the right customer base for your business, and if that means having a presence on TikTok, then so be it. You don’t have to dance.

Content strategy

Let’s have a think about the actual content you’ll post – and where.

Now, if you like the idea of being the brand yourself, you could simply post different types of content on your own personal profile, whether that’s on LinkedIn, Instagram, or some other site.

An argument can be made, however, that this isn’t the most effective strategy, as people tend to follow others for very specific reasons (unless there’s an existing relationship, of course).

You may find that you start to lose followers if your content isn’t consistent. It’s why picking a lane and committing to it could actually be the best strategy in the long run.

A more subtle approach would be to prioritise content related to your main business, and then drop the odd hint about the other services you offer.

This strategy allows you to plug your side hustle(s) without compromising your own unique brand, meaning you shouldn’t lose followers as a result.

You could also look out for online groups or forums to join. These can offer a less public way to network with potential clients if you’re particularly concerned about muddying the waters.

Set clear guidelines for yourself

As we mentioned earlier, running multiple businesses can get rather confusing, but there are things you can do to make it at least a little easier for yourself.

For example, make it a rule that each of your businesses will be distinct in terms of pricing. While seemingly simple, this could be the difference between staying on track and not.

Head over to our information hub for more guides, news and advice on navigating life as a professional freelancer, from finance to tech and more.

The post How Can I Advertise Multiple Businesses as a Freelancer? appeared first on Freelancer News.

In that instance, it would actually be better to be something of an expert in said area – as opposed to a jack of all trades who knows a little about everything.

But is it always better to be a specialist? And how do you choose what to specialise in?

What is a freelance niche?

It’s basically just an area of expertise that you specialise in, and that people therefore come to associate you with.

You can also think of yourself as a kind of brand, meaning people will come to associate you with a particular kind of product or service that no one else really offers.

The niche you ultimately choose is of course the thing that will determine how you’re thought of, with it essentially becoming your whole identity as a freelancer.

This isn’t something to fear, but to be embraced. After all, if you don’t believe in your niche, why should anyone else?

Why choose a niche?

First and foremost, you need a way to stand out from the crowd in an increasingly competitive marketplace.

One of the best ways to do this is by picking a lane, as it were, and fully leaning into it so that you become people’s “go-to” for that particular thing.

It’s not about limiting yourself but taking on a unique identity.

Why does this work, though?

Because hiring an “expert” to do a specific job is much more low-risk than hiring a more general freelancer who may only have a working knowledge of the field you’re in.

Furthermore, leaning into a niche enables you to start building your brand, as you now have something to base it on. This is also key when it comes to marketing yourself (which we’ll get to later).

Those who’ve enlisted your services may even refer you to others, and it’s generally accepted that workers who pick a specialty are able to charge more, as the work they do is more bespoke.

You’ll also save yourself a lot of time being a specialist freelancer, as you won’t need to go looking for work. Rather, it will find you – especially if you’re able to build a reputation as a trusted and reliable expert.

Gone will be the days of sending out random proposals to people who aren’t interested!

Why stay more generalised?

On the other hand, there are benefits to being more open as a freelancer.

The most obvious one is that you have access to more opportunities, which (in theory) equals more work. In this sense, generalisation may provide you with a greater sense of security than being a specialist in a specific area.

We also live in an ever-changing and increasingly competitive world, so it can be argued that locking yourself into one thing might not be the best idea.

A more general freelancer is able to adapt to their changing environment thanks to their ability to pick up new skills on the fly, and this means they’re ready for anything.

How do I choose my niche?

The million-dollar question. Generally speaking, there are two main approaches to this, with the first focusing on your own skills.

Consider your strengths and weaknesses, and use these to form the basis of the services you offer, prioritising what you know you’re good at.

Alternatively, you can choose to focus on whatever you think people are looking for, and this obviously involves undertaking a fair amount of research so that you have your finger on the pulse.

The best approach is probably somewhere in the middle. Whichever you end up choosing, though, try to ensure there’s a market for your niche before you go all in.

How do I market my new niche?

Okay, so you’ve picked a lane and found a way to stand out from the crowd. Now what?

Well, people have to know you exist before they can enquire about working with you, and so a good marketing strategy is crucial. This can take a number of different forms, though.

For example, email marketing is now a popular way of getting the word out about yourself, and involves sending promotional email communications to people on your mailing list.

It gives you a direct line to those who are interested in what you have to say (and offer), boosting customer retention while also encouraging any prospective clients to commit to working with you.

It can also be a very cost-effective form of marketing with a high return on investment – so long as you’re able to deliver content that’s useful and engaging.

Some other things you can do to promote your services are:

• Become a member of a professional association
• Network with other industry professionals at things like conferences
• Make use of the internet (for instance by using LinkedIn to network, or raising awareness on Reddit)

Head over to our information hub for more guides, news and advice on navigating life as a professional freelancer, from finance to tech and more.

The post Should I Be a Specialist or a Generalist as a Freelancer? appeared first on Freelancer News.